Declaration of trust
Useful Information Frequently Asked Questions
What are the contents of a Deed?
We tailor each deed we create with a range of suitable clauses, ensuring that each deed is unique. These clauses are established in a legally sound format. However, we understand that your circumstances may require modifications to these clauses. In fact, much of the time spent on preparing a deed involves customising each clause to fit your needs. Once all parties have signed the agreement, the deed becomes effective from that date.
Our deeds cover definitions and operational terms, dictating how and when the property can be disposed of and the proportion in which each party holds it in trust.
These deeds are valid under the laws of England and Wales.
In addition to the clauses, our deeds include various sections addressing specific matters relevant to your situation, based on the information provided in your application and any other communication with us. These provisions may cover property ownership proportions, ongoing maintenance contributions, expense responsibilities, occupancy rights, and any additional requirements you specify.
If you have specific needs or additional matters to address, please indicate them in the remarks section of the application form.
Please be aware that we are happy to make amendments to the deed after it has been sent to you until you are completely satisfied.
To begin the process, please complete the Application Form by clicking here.
Do I need to register the Deed?
Although a deed cannot be registered, a restriction can be placed on the property title at the Land Registry to safeguard the terms of the deed.
For joint property owners, a suitable Form A Restriction is placed on the title register when they hold the property as tenants in common. Similarly, if there is a sole legal owner, a Form A Restriction is added to ensure that the property cannot be disposed of without the appointment of a second trustee. Whenever a trust of land is established, a Form A Restriction is required on the register, and we assist with completing the necessary forms for this process at no charge.
This method is the most common way to protect a deed of trust on a property title, aside from using a Form B type restriction. If you’re interested in learning more about Form B restrictions or determining if they’re suitable for your situation, please reach out to us for further guidance after we review your circumstances.
How many Deeds do I need?
Is the Deed legally binding?
Cohabitation Agreements
Our Deed of Trust can include a cohabitation agreement to govern various aspects of property usage, including day-to-day maintenance costs and expenses like mortgage payments and bills associated with property ownership.
How do I execute the Deed?
To execute the deed, it’s important to understand its contents and then sign and date it, ensuring that all parties to the deed also sign and have their signatures witnessed.
It’s advisable that independent witnesses (such as a friend, work colleague, or neighbor, but not a blood relative or someone living with you) witness all signatures to ensure the document is correctly executed as a deed. Here’s some guidance on execution:
- Signature: The individual must sign the document, either by signature or making their mark. The signature should be in ink or another indelible medium, directly on the document where indicated, and clearly identify the signatory.
- Attestation by a Witness: The individual must sign “in the presence of a witness who attests the signature.” The witness’s signature should clearly state that they witnessed the signing and include their name and address legibly on the deed.
- Delivery: The document must be “delivered as a deed” by each person executing it or by someone authorized to deliver it on their behalf. Delivery implies an intention to be bound by the document’s provisions, either expressly or implicitly.
It’s generally assumed that a document has been delivered as a deed unless there is evidence to the contrary.
When can I get a Deed?
If you’re setting up a deed of trust during a property purchase, whether in your name alone or jointly, you can inform your solicitor or conveyancer about the agreement. They can then ensure that a proprietorship restriction is added to the property title. This step is only necessary if you’re creating the deed at the same time as buying the property.
Please refer to our FAQ section for guidance on notifying mortgage companies.
You can initiate the creation of a deed of trust at any stage of the property transaction when purchasing. However, if the transaction hasn’t yet reached the exchange of contracts stage, there’s a risk that it may not proceed. The deed itself can only be finalized and signed once the purchase is complete, as details of the purchase are included in the deed’s recital. Typically, customers prepare the deed before completion so it can be dated upon completion.
We generally advise commissioning the deed after exchanging contracts or when you’re close to doing so. This ensures that your investment isn’t wasted, as the transaction is more likely to go through at that stage.
Who can use the Deed?
The agreement is geared towards use by individual parties in a residential context and is able to accommodate any specific requirements.
Can my Solicitor prepare a Deed for me?
Being an online company allows us to offer a more cost-effective package. Additionally, we specialize in the preparation of deeds of trusts and can handle even complex cases for a fixed price.
How many Parties can enter into the Deed?
Difference between Tenants in Common and Joint Tenants
In Joint Tenancy, owners collectively own the entire property without specific shares. If one owner passes away, the other automatically becomes the sole owner, regardless of any will specifying otherwise.
Tenants in Common, on the other hand, each have a defined share in the property. For instance, A and B could own equal shares, or A could own one fifth while B owns four fifths. This arrangement is suitable when parties want predetermined shares. Upon the death of an owner, their share passes according to their will or, if no will exists, according to intestacy laws. It’s advisable to make a will as soon as possible to reflect each party’s share outlined in the deed of trust. This avoids the need to amend the will later, saving time, money, and inconvenience.
How to tell if Joint Tenants or Tenants in Common?
You can determine how you currently hold the property by examining the title documents you received from the Land Registry when your purchase was finalized and registered.
Under the proprietorship register, if you hold the property as tenants in common, you will find the following paragraph: “No disposition by a sole proprietor of the registered estate (except a trust corporation) under which capital money arises is to be registered unless authorized by an order of the court.”
If this paragraph is not present, it means you hold the property as joint tenants, and the tenancy will need to be severed as explained in the FAQ below.
What is a Form A/Proprietorship Restriction?
If a Form A restriction is necessary, we will prepare the required paperwork for your signature and submission to the Land Registry. Our service for this is free of charge, and since September 2012, the Land Registry also does not charge a fee for entering a Form A restriction.
What if I already own the property and it is held as Joint Tenants?
If severance is required, we will complete Form SEV on your behalf. All registered proprietors (owners) of the property need to sign the form, and it should be sent to the Land Registry (we will also provide you with a template letter for this purpose). Our service for completing Form SEV is free of charge, and since September 2012, the Land Registry does not charge a fee for the submission of Form SEV.
Once the Land Registry approves Form SEV, they will notify you of the entry of a Form A Restriction on the title, indicating that you now hold the property as Tenants in Common.
How do I sever a Joint Tenancy?
If we determine that you have a joint tenancy that needs to be severed, we will prepare the necessary paperwork for your signature and submission to the Land Registry. Our service for this is free of charge, and since September 2012, the Land Registry also does not charge a fee for entering a Form A restriction through an application made via Form SEV.
Submitting this form severs the joint tenancy, converting all legal owners of the property into Tenants in Common. This allows each owner’s respective share in the property to be handled separately, and the right of survivorship no longer applies in the event of one party’s death.
The form is straightforward for us to prepare, as we handle them regularly. However, it’s important to note that many providers offer this service at an inflated price.
How do I enter a Restriction if I am the sole owner?
In such cases, Form RX1 must be completed by the sole legal owner to ensure that a suitable Restriction (Form A Restriction) is placed on the title register. This Restriction has the same effect as severing a joint tenancy.
If we determine that a Form A restriction is necessary, we will prepare the required paperwork for your signature and submission to the Land Registry. Our service for this is free of charge, and since September 2012, the Land Registry also does not charge a fee for entering a Form A restriction through an application made via Form RX1.
You can find the format of the form in our Downloads Section if you wish to review it.
Will a Form A Restriction affect the ability to Remortgage?
However, the scenario differs when there’s only one registered proprietor. In such cases, the presence of a Form A Restriction suggests potential third-party interests in the property. This could be due to a deed of trust or the death of a joint owner who held the property as tenants in common. It’s usually straightforward to determine the reason by referring to the date of the restriction. Additionally, it’s possible that owners have severed their joint tenancy to become tenants in common, often done in preparation for specific types of wills (such as nil rate band). Mortgage companies may require further information or confirmation of any third-party interests (or evidence of none) to provide mortgage funding in these cases.
Are there any Stamp Duty implications?
A Stamp Duty Land Tax (SDLT) return is required when there’s been a transfer of an interest in land, and the total consideration exceeds £40,000, excluding gifts. If a property is mortgaged, HMRC considers this in the calculation. For instance, if half a share in a property is transferred subject to a mortgage, it’s assumed that the recipient also takes on half of the mortgage debt.
Here are some scenarios illustrating SDLT implications:
Example 1:
- Property is held in one person’s name, but the purchase price was contributed to by two people, and a Deed of Trust declares it’s held for their joint benefit.
- No SDLT is required because there’s no transfer of property interest; the Deed of Trust merely records the existing arrangement.
Example 2:
- Property is solely owned by Adam, who gifts half to Belinda and enters a Deed of Trust to hold the property jointly.
- No SDLT is required as the transfer is a gift.
Example 3:
- Property is solely owned by Chris, who transfers a share to Denise for a payment.
- If Denise’s payment is under £40,000, no SDLT return is needed. Otherwise, an SDLT return is required, but no tax is payable unless it exceeds the threshold (£125,000 for residential properties).
Example 4:
- Property is solely owned by Elouise with a mortgage. Elouise transfers a share to Fred for a payment.
- If Fred’s payment plus 50% of the mortgage debt is under £40,000, no SDLT return is needed. Otherwise, an SDLT return is required, but no tax is payable unless it exceeds the threshold (£125,000 for residential properties).
If an SDLT return is necessary, the main form is SDLT1, sometimes accompanied by a supplementary form SDLT4.
For further guidance, refer to the HMRC website or contact their helpline. This summary is brief and may not cover all scenarios, so consult your advisor or directly contact HM Revenue & Customs for concerns.
Can I use your services for Income Tax mitigation?
We suggest reviewing HMRC’s useful guide on jointly owned property here. This can aid you in determining whether our services are suitable for your needs. Many of our clients have utilized our deeds for purposes outlined in the guide, especially married couples jointly owning property who want to document their varying contributions to the property purchase. They may then proceed to complete Form 17 and make a formal declaration to HMRC.
Are you a firm of Solicitors?
Do you guarantee the validity of the deeds you produce?
After consulting with legal experts, we have determined that professional indemnity is unnecessary due to the nature of the documents we draft. These deeds formalize agreements between contracting parties, and the intentions of the parties are paramount. Therefore, the main risk factor lies in the correct execution of the deed. We advise clients to carefully follow our instructions when executing deeds. While clients may choose to have a solicitor oversee the execution for added assurance, having an independent witness, such as a colleague or neighbor, is equally sufficient.
If deeds are executed correctly and in line with our instructions, along with any necessary restrictions placed on the property’s title, they are legally binding and admissible in a court of law in England and Wales.
What if I am not on good terms with my ex?
Assuming all parties are in agreement, we’re happy to discuss the deed’s workings with everyone involved. However, it’s crucial that all parties cooperate during the execution process.
No single party can unilaterally enter into a deed without the consent of all others. Since correct execution is essential for effectiveness, if a party refuses to sign, the deed becomes void, resulting in wasted expenditure—an outcome we aim to prevent.
Can I backdate the deed?
However, there’s nothing preventing referencing past events within the deed. For instance, many of our clients already own their property and wish to formalize ownership. Thus, we tailor our deeds to mention when the property was purchased. Sometimes, we include a simple timeline of events if it helps clarify the deed’s purpose.
This customization is crucial, especially if the deed is ever presented in court. Explicitly stating the parties’ intentions leaves little room for disagreement.
Please note that we do not include a date on the deed we provide; it’s your responsibility to add the date when all parties execute the deed.
If the deed is challenged in the future and found to have been improperly executed (e.g., backdated), it becomes invalid. Therefore, executing the deed correctly is vital for its effectiveness.
Do I need to inform my mortgage company?
If you or someone involved in the deed of trust already owns the property and you’re setting up a deed of trust to formalize an arrangement, you typically don’t need to inform your mortgage lender. Their security is protected by a first legal charge over the property. This means that if the property owner defaults on the mortgage, the lender can reclaim the property and sell it to recover their loan, with the mortgage company being first in line for proceeds.
However, things get a bit tricky when purchasing a property. Often, your legal representative, who may also represent your lender, might feel obligated to inform the lender if you mention setting up a deed of trust. This is because they’re aware that funds for completion may come from a source not party to the mortgage, such as a parent. In such cases, the lender might adjust their offer or ask the contributing party to sign a waiver postponing their interests in the property behind those of the lender, or to declare the contribution as a gift.
Agreeing to these actions shouldn’t affect your ability to set up a deed of trust. While it might seem a bit unclear, practically speaking, the lender’s interest remains secure.
A similar situation arises when one party purchases a property but another will also live there after completion. In this case, lenders typically require the non-borrowing party to sign a waiver, postponing any interests they may have in the property behind those of the lender.
In essence, if you have a mortgage, you might technically need to inform your lender about the rights of another party, per the terms of your mortgage deed. However, the lender’s security is usually strong, with precedence over third-party rights, especially if they’ve obtained a waiver from the third party.
Deed of Variation?
When it comes to amending an existing trust, we generally suggest two approaches.
For significant changes to the trust’s terms, it’s advisable to create a new deed of trust. This new document would explicitly refer to the original trust and clarify that its provisions are being replaced by those in the new deed. All parties involved in the original deed must sign the new one for it to take effect.
However, if the changes are minor and don’t require a complete overhaul of the existing trust (which we’ve previously drafted for you), a deed of variation might be more suitable. We can draft this document to reference the original deed of trust and specify the clauses being replaced with new ones. Like a full deed, the deed of variation needs to be executed in the same manner, and once done, it should be securely attached to the original deed of trust.
Executing a Counterpart
If each party prefers to sign separate deeds, please inform us so we can guide you through the process and include a specific provision in the deed clarifying that it’s intended to be executed in counterpart.
Signing a deed in counterpart means that each party signs different copies of the same document. Despite this, all signed copies together constitute a single binding deed of trust, even though no single copy bears signatures from all parties.
Including a clause in the deed regarding counterpart execution helps prevent any party from later disputing its binding nature by claiming they didn’t intend to be bound unless all parties signed the same copy.
Counterpart deeds of trust involve exchanging deeds, each fully executed by every party. It’s crucial that each party sends their executed copy to the others. This exchange ensures each party holds a deed executed by the opposite party, providing reassurance and confirming the validity of the document.
Deed of Surrender
A trust of land can be implied when the cohabitant contributes to mortgage payments, property improvements, or related expenses, potentially leading to the cohabitant establishing a beneficial share. To establish this share, the cohabitant must demonstrate a mutual intention to share ownership and show actions taken based on that intention, as outlined in relevant case law like Grant v Edwards [1986].
A deed of surrender formalizes the agreement that the beneficial interest solely belongs to one party, preventing any inference of shared beneficial ownership. This may be suitable when a cohabitant contributes to expenses but both parties agree they should not acquire a share of the property.
If you’re unsure whether a deed of surrender applies to your situation, feel free to reach out, and we’ll gladly assist you. You can access the application form here.
Bankruptcy
Similarly, if a party to an existing deed of trust faces imminent bankruptcy, seeking advice from a competent legal practitioner is essential to explore avenues for protecting one’s beneficial interest.
If considering a deed of trust while bankruptcy is likely or underway, seeking legal advice beforehand is strongly recommended. We do not provide legal advice, and any information we offer is provided “as is” without warranty. Therefore, it’s vital to seek appropriate legal guidance before proceeding with a deed of trust in such circumstances.
Charging Orders
A deed of trust is essentially a voluntary contractual agreement between parties regarding the ownership of beneficial interests in a property. However, it doesn’t prevent a creditor from applying for and successfully registering a charging order against the beneficial interests of the property’s legal owner.
In terms of the priority of charges on a property, a first legal charge takes precedence, entitling the beneficiary to any owed sums after covering associated sale costs. If a charging order is obtained, it secures a previously unsecured debt against the property, even if it’s held on trust by the legal owner for a beneficiary not registered as a legal owner. Charging orders rank the debt behind the first legal charge, ensuring repayment priority.
If there’s a likelihood of a charging order being pursued, it’s crucial to promptly consult solicitors to understand how to fully protect your interests.
Are there Stamp Duty implications when a spouse gifts a share in jointly held property?
If a property is jointly owned by a married couple or civil partners, and a larger share is gifted to one spouse, typically no Stamp Duty Land Tax (SDLT) would be payable. This exemption is confirmed on the Government website, particularly in the section titled “If the larger share is given outright as a gift.” Even if there’s a mortgage on the property, SDLT wouldn’t usually apply in such cases.
This exemption is often pertinent when clients are considering using a Form 17 declaration to minimize their tax liabilities.